Council documents such as agendas, minutes, notices, policies and reports should be prepared carefully before they are uploaded to the website.
Use Clear Source Documents
Where possible, create documents from a clean Word document or another editable source file rather than scanning printed pages. Scanned documents can be difficult for screen readers and may not be accessible.
Make The Document Easier To Read
- Use clear headings and a logical structure.
- Use plain language where possible.
- Use meaningful link text rather than "click here".
- Make sure tables are simple and easy to understand.
- Add alternative text for meaningful images where your document software allows it.
Check The File Name
Use a clear file name that describes the document, for example agenda-january-2026.pdf or annual-governance-statement-2025-2026.pdf.
Before Uploading
- Check that the document is the final approved version.
- Check dates, meeting names and council details.
- Check that the PDF opens correctly.
- Check that the document is suitable for publication.
Accessibility Responsibility
Easy Web Sites Ltd can help upload documents and maintain the website structure, but the council should make sure documents supplied for publication are accurate, approved and prepared with accessibility in mind.
For extra help with uploading council documents, email admin@easywebsites.co.uk. For technical website issues or development work, email changes@easywebsites.co.uk.